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Audio-Visual Equipment Reservations

Audio-Visual Equipment Reservations

DEPARTMENT OF EPIDEMIOLOGY AUDIO-VISUAL EQUIPMENT (AVE) RESERVATION PROCEDURES

Select the process below that addresses your need for equipment.

INTERMITTENT AUDIO-VISUAL EQUIPMENT RESERVATIONS

Reservations must be made by accessing a shared VIEW ONLY Outlook calendar.

Available Equipment

  • Laser Pointers—three (3) are available
  • LCD Projectors —three (3) are available
  • Laptops —three (3) are available
  • VGA Cords—are available
  • Extension Cords—are available

NOTE: Although it is stated in this document that many of the classrooms contain the appropriate VGA or HDMI cords, it is strongly advised that users bring their own cords as back up. Cords are available free of charge to faculty and students serving as teaching assistants. Please contact the University Center for Teaching and Learning (UCTL) for additional information.

HOW TO ADD THE SHARED EPIDEM - AVE CALENDAR USING OUTLOOK
In Outlook, open the Calendar feature

  • Click on Open Calendar
  • Click on Open Shared Calendar
  • Type in EPIDEM - AVE CALENDAR and click OK

If you encounter problems with accessing the EPIDEM – AVE CALENDAR through Outlook, please contact us at epidemave@pitt.edu.

RESERVATION/CONFIRMATION PROCESS

  • Email Student Services at epidemave@pitt.edu and provide the following information on your reservation:
  • Date the equipment is needed/Date it will be returned.
  • Start Time/End Time.
  • What equipment is needed?
  • Where the equipment will be used?
  • Who will be responsible for the equipment and a phone number for that individual?
  • Within 24 hours of making the reservation, view the calendar to ensure your reservation has been made.
  • Go to the Student Services Office (5116 or 5117 Public Health) to pick up your equipment.

RESPONSIBILITIES OF THE USER
It is the responsibility of the user to return all equipment (including all corresponding cords and chargers) to the Student Services Office by 5:00pm on the day in which it was borrowed. If this is not possible, please contact Amy Rhodes—5116 Public Health-- rhodesa@edc.pitt.edu--412-624-3060.

Users are also responsible for ensuring that all corresponding cords are placed in the laptop bag upon returning it to the Student Services Office.

Finally, users are to ensure that they are familiar with the set-up and operation of the equipment they have requested. It is strongly encouraged that the users arrange for time to practice with the equipment in the specific classroom. Epidemiology Student Services is unable to assist with setting up equipment or to troubleshoot should a problem arise.

QUESTIONS: Please contact us at epidemave@pitt.edu.

ONGOING OR RECURRENT AUDIO-VISUAL EQUIPMENT RESERVATIONS

Contact the University Center for Teaching and Learning (UCTL)
NOTE: Equipment may be borrowed for the entire term. This also includes VGA and HDMI cords.

GENERAL QUESTIONS: Please contact UCTL ClassroomServices@pitt.edu or by phone:
412-648-7240                                                  
412-648-7239

ROOMS, KEYS, AND PROBLEM RESOLUTION
NOTE: All classrooms within the Pitt Public Health Building are equipped with either a free-standing monitor, a wall-mounted screen/monitor, or a retractable ceiling-mounted screen.

In addition, instructions on how to utilize the equipment have been placed in all of the rooms.

Classroom Location

Available Equipment

Key Required?

Contact for Key

Contact Person for Urgent Problems

G-23 Public Health (Auditorium)

Media Enhanced Cabinet/Closet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open.

UCTL
412-648-2831

A115 Public Health

Media Enhanced Cabinet/Closet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open

UCTL
412-648-2831

1149 Public Health
(Foster Conference Room)

Large Monitor with remote

NO.

N/A—Directions are stored in drawer near sink labeled AV Equipment

GSPH IT Hotline
412-648-9963
gsphit@pitt.edu

1154 Public Health
(Jewish Healthcare Foundation—JHF Conference Room)

Large Monitor with
remote

NO

N/A—Directions have been placed on the side of the cupboard

GSPH IT Hotline
412-648-9963
gsphit@pitt.edu

A215 Public Health

Media Enhanced Cabinet/Closet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open.

UCTL
412-648-2831

A216 Public Health

Media Enhanced Cabinet/Closet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open.

UCTL
412-648-2831


A312 Public Health

Monitor with remote

No

N/A—Room also contains a projector and screen

GSPH IT Hotline
412-648-9963
gsphit@pitt.edu


A425 Public Health

Media Enhanced Cabinet/Closet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open.

UCTL
412-648-2831

2121C Public Health

Media Enhanced Cabinet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open.

UCTL
412-648-2831

3121C Public Health

Media Enhanced Cabinet

NO

N/A—Classroom Door and Cabinet/Closet Door are always open.

UCTL
412-648-2831

5140 Public Health (Burke Seminar Room)

Large Wall-Mounted Monitor (inside cabinet) with VGA and HDMI cables

NO

N/A--Directions have been placed inside the TV cabinet in this room.

UCTL
412-648-2831

A521 Public Health

Large Wall-Mounted Monitor with VGA and HDMI cables

NO

N/A—Directions have been placed inside the podium in the room.

GSPH IT Hotline
412-648-9963
gsphit@pitt.edu

A522 Public Health

80” monitor with VGA and HDMI

NO

N/A— Directions have been attached to the blackboard in this room.

UCTL
412-648-2831



A622 Public Health

Media Enhanced Cabinet/Closet

Key is required to open classroom door only.
No key is required for cabinet.

For recurring use:
Ann Ostroski
A717 Public Health
412-979-9728 OR
412-648-9417 ostroski@pitt.edu
For intermittent use:
Karen M. Perkins (Dean’s Office)
1100 Public Health
412-624-3001
kmp32@pitt.edu

GSPH IT Hotline
412-648-9963
gsphit@pitt.edu

A719 Public Health

80” monitor with VGA and HDMI cables

NO

N/A— Directions have been attached to the blackboard in this room.

UCTL
412-648-2831

© 2018 by University of Pittsburgh Graduate School of Public Health

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